Webinar Highlights: Presenting Data Effectively

[The following post is re-blogged from Social Science Space. Click here to view the original article.]


Crystal clear graphs, slides, and reports are valuable – they save an audience’s mental energies, keep a reader engaged, and make you look smart. This webinar held on June 6, 2017, covers the science behind presenting data effectively and will leave viewers with direct, pointed changes that can be immediately administered to significantly increase impact. Guest Stephanie Evergreen also addresses principles of data visualization, report, and slideshow design that support legibility, comprehension, and stick our information in our audience’s brains.

Evergreen’s presentation was followed by an audience question-and-answer session, which is included in the recording. Not all the questions were answered at the time, and Evergreen answers some additional session questions below.

Evergreen is an internationally recognized speaker, designer, and researcher best known for bringing a research-based approach to better communicate through more effective graphs, slides, and reports. She holds a PhD from Western Michigan University in interdisciplinary evaluation, which included a dissertation on the extent of graphic design use in written research reporting. Evergreen has trained researchers worldwide through keynote presentations and workshops, for clients including Time, Verizon, Head Start, American Institutes for Research, Rockefeller Foundation, Brookings Institute, and the United Nations. She is the 2015 recipient of the American Evaluation Association’s Guttentag award, given for notable accomplishments early in a career.

She is co-editor and co-author of two issues of New Directions for Evaluation on data visualization. She writes a popular blog on data presentation at StephanieEvergreen.com. Her books SAGE Publishing books Presenting Data Effectively and Effective Data Visualization both reached No. 1 on Amazon bestseller lists. A second edition of Presenting Data Effectively was published in May.

  1. When is it best to place the data information (e.g. 20 percent) on a bar or lollipop vs. using a scale on the side or bottom of a chart?

If people will want to know the exact value, add the data label. If the overall pattern of the data and estimated values are sufficient, use a scale. But don’t use both – that’s redundant.

  1. How do your clients and colleagues respond to the ‘flipped report,’ in which research findings and conclusions are presented before the discussion, literature, methodology, and background sections?

With a “duh” as in “Why haven’t I thought of that before”? Generally, clients appreciate how a flipped report values their time. On occasion, you and I will find audiences who really bristle at the idea, usually people steeped in the academic culture, so check first if a flipped report structure would be okay.

  1. Any tips for the converted about changing resistant organizational culture to data visualization? “You need to use our template!”

Culture change is slow, so the first tip is to be patient. After that, try remaking one of your own old (bad) slides or graphs to show what an overall would look like. See if you can get a friendly client or customer you know to give you feedback on it. Then report on the redesign and the feedback to others in your organization. Try getting someone from senior management on board. Leave a copy of my book in their mailbox or in the break room. And hang in there.

  1. How do we report small numbers? Without percentages?

I would report small numbers as raw numbers, not percentages. Try an icon array for a visual.

  1. Where is the best place to get report templates?

In your imagination! Any report template is going to look like a report template, not like something that fits your own work. Look around for inspiration, for sure, like on my Pinterest boards, but create your own style that fits you and your work.

  1. What program do you use to create dashboards or infographics? We’ve used Piktocharts…. are there others?

I work within the Microsoft Office suite. I make dashboards in Excel and infographics in PowerPoint. This way I have total control over the design and everyone on my team can make edits. A quick Google search of either dashboard or infographic programs will give you hundreds of choices you could work with. If you want something from that list, look for maximum flexibility, low learning curve, and reasonable expense.

  1. Each chart can have multiple findings; are we skewing the results when we highlight certain findings over others using color and data?

“Skewing” sounds like we are manipulating, but that’s not the case. Using color to highlight a certain part of the graph still leaves the rest of the graph completely intact and able to be seen. Adding color does, however, reflect an interpretation we have made of the data. But that isn’t “skewing” – it’s telling people our point and that’s why they are listening to us in the first place.

  1. Can you please explain the difference between your two books? Thanks!

Sure! Effective Data Visualization walks you through how to choose the right chart type and then how to make it in Excel. Presenting Data Effectively talks about formatting graphs well with consideration of text and color and broadens that discussion to address dashboards, slides, handouts, and reports.

  1. One challenge I face is presenting nuanced findings in an accessible way. For example, when there are limitations to the data or subgroups that need to be acknowledged or findings need to be interpreted with caution. As a researcher, it worries me that the client might put tentative findings “out there”, misrepresenting them (to a degree).

This makes your title and subtitle ever more important. Be very clear in your wording that the findings are limited. You can also add things like confidence intervals to your graph if you are confident that the reader will know how to interpret them. If it is still going to be a concern, don’t make a graph of the data. People are drawn to graphs because we look at pictures so don’t put the data in a picture if you are worried people won’t read the nuanced narrative.

Understanding Customer Barriers and Barrier-Attenuating Practices in Access-Based Services

[We’re pleased to welcome authors Simon Hazée, Cécile Delcourt, and Yves Van Vaerenbergh who recently published an article in the Journal of Service Research entitled “Burdens of Access: Understanding Customer Barriers and Barrier-Attenuating Practices in Access-Based Services.” Below, the authors share more insight on their research in the service industry:]

What motivated you to pursue this research? JSR_16.2_72ppiRGB_powerpoint.jpgWe are witnessing a global rise of what’s been called ‘the access economy’. This growth is yet mainly driven by an increasing supply, with lots of companies—including manufacturers like BMW or Daimler AG—offering services that grant customers limited access to goods. Although these services offer several potential advantages, convincing customers to use them remains challenging. Service innovation failures represent potential losses of revenues that can even endanger firms’ competitiveness; indicating the pressing need to understand the barriers that keep customers from participating in the access economy.

Were there any surprising findings? Customers face several important barriers for why they don’t participate in the access economy, and these barriers do not always have rational grounds. For instance, one striking observation is that customers are afraid of contamination. After all, when accessing goods, you know for sure that someone else—whom you do not know—has touched the product; this may create disgust and avoidance responses. Another surprising finding is that customers believe they must engage in a bunch of practices to attenuate the barriers themselves. For example, customers must be ready to alter or postpone their needs to counter the fact that goods might not be available when needed, an important barrier perceived by customers.
Interestingly, although engaging in such practices helps attenuating barriers, customers also consider them as burdensome.

In what ways is your research innovative, and how do you think it will impact the field?Our findings suggest that customers reject service innovations not only in response to numerous perceived barriers associated with the innovation but also out of consideration of the practices in which they must engage to attenuate those barriers. Prior research shows customers typically adopt and use access-based services to avoid the burdens of ownership. We show that they reject these services due to the burdens of access, which include the barriers to access and the barrier-attenuating practices. Understanding both the barriers and the practices in which customers engage is critical for theory and practice; it can reveal new ways to see, examine, and manage service innovations. In sum, the success of access initiatives is not necessarily for those service providers that show the benefits of using the service, but might be for those who are best at overcoming the barriers as well as facilitating and limiting the practices in which customers engage.

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Customer misbehaviour in the collaborative economy: Is it contagious or not?

Co-authors Tobias Schaefers, Kristina Wittkowski, Sabine Benoit, and Rosellina Ferraro recently published an article in the Journal of Service Research entitled “Contagious Effects of Customer Misbehavior in Access-Based Services.” Below is their informational video as a supplement to their article, which helps analyze how connections to a person’s community can influence behavior in the given shared space.

 

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When, and How, Should Firms Educate Their Customers?

[We’re pleased to welcome author Simon Bell of the University of Melbourne, Australia. Bell recently published an article in the Journal of Service Research entitled “Unraveling the Customer Education Paradox: When, and How, Should Firms Educate Their Customers?,” co-authored by Seigyoung Auh and Andreas B. Eisingerich. From Bell:]

  • What inspired you to be interested in this topic?

We have long been fascinated by service firms’ reluctance to let customers “into the kitchen”. Service firms have traditionally kept customers in the dark. The thinking is that giving cuJSR_16.2_72ppiRGB_powerpoint.jpgstomers too much insight or access to how a firm operates places that firm’s ‘black box’ or proprietary methodologies at risk. Educating customers apparently provides them with the skills to shop around and potentially switch to a competitor. Yet we noticed in our consulting work that some service firms (and even some service employees) were challenging this thinking. They were proactively educating their customers and seeme
d to be the better for it. We were keen to discover what was going on.

  • Were there findings that were surprising to you?

The results of our field study showed that firms were partly right. Increasing customer expertise through proactive efforts to educate their customers actually had an overall negative impact on loyalty. This was because customers build what we call “market-related” expertise – a general knowledge about how markets work – which provides customers with the confidence to shop around. But we also found that educating customers builds “firm-specific” expertise which ties a customer more closely to the firm. It’s just that this positive effect on loyalty did not outweigh the negative. Yet, when we conducted an experimental study we found that the customer loyalty effects of customer education were positive overall. We believe this has a lot to do with the context (i.e., firm and industry) in which customer education programs might be used. Our goal in this paper was to discover whether education did indeed have both positive and negative effects on loyalty, but clearly our next focus should be revealing the different contexts in which the positive effects outweigh the negative (and vice versa).

  • How do you see this study influencing future research and/or practice?

We think our results have some very important implications for managers. We think that, in this “Google age”, customers are already taking responsibility for their own understanding of how services, firms, and markets work. Easily digestible information and knowledge is at everyone’s fingertips so we think it’s risky for firms to keep customers in the dark. Our findings suggest that firms should be proactive in educating customers and pay particular attention to educating them about how their firm operates. Firms need to let customers into the kitchen and provide a greater level of transparency. We showed that it’s impossible to disentangle the market-related education from the firm-specific, but it is perfectly reasonable for firms to craft educational programs around more firm-specific elements. Ultimately, customers that are more competent at consuming your services are better for your business.

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The Effect of Social Networking Sites’ Activities on Customers’ Well-Being

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[We’re pleased to welcome Seonjeong Lee, Assistant Professor at Kent State University in Hospitality Management. Lee recently published an article in Journal of Hospitality & Tourism Research entitled “The Effect of Social Networking Sites’ Activities on Customers’ Well-Being.” From Lee:]

  • What inspired you to be interested in this topic?

    With customers’ increased interests in their well-being, many hotels have opened their eyes to the concept of “well-being” to promote their service offerings, to distinguish their brands from competitors, and to attract more customers. For instance, Westin Hotels & Resorts launched a well-being movement to promote their brands through meeting customers’ well-being needs. Scholars have also responded to increased interests in well-being, by investigating employees’ and customers’ perspectives; however, it was still puzzling what made customers fulfill their psychological needs that fostered their well-being perceptions when customers engaged with SNSs to share their hotel experiences. Thus, this study explored the effectiveness of the well-being marketing to investigate SNSs’ activities that influenced customers’ psychological needs and impact of a sense of well-being on customers’ brand usage intent in the context of the hotel industry.

  • Were there findings that were surprising to you? 

    Results revealed that not all customers’ SNSs’ activities had positive effects on their autonomy and relatedness needs. When customers engaged with SNSs’ activities for self-centered motivations, such as self-enhancement and venting negative feelings, they fulfilled their autonomy and relatedness needs. However, customers did not positively fulfill their psychological needs when they posted their hotel experiences with other-centered motivations, such as concern for others. Even though one of the main motivations for customers to engage with SNSs’ activities was to add values to others (Hennig-Thurau et al., 2004), customers might not be able to fulfill their psychological needs when they post comments of concern for others.

  • How do you see this study influencing future research and/or practice?

Based on prior well-being marketing research and self-determination theory, this study examined how SNSs’ activities influenced customers’ sense of well-being when customers shared their hotel experiences and how hotel brands could benefit from customers’ well-being perceptions in SNSs. Results suggest hotel marketers need to promote their well-being marketing in SNSs. As customers positively fulfill their psychological needs through self-centered SNSs’ activities, hotels need to provide a place where customers share their experience to resolve any dissatisfied incidents and promote themselves to enhance their self-concept. In addition, hotels need to develop proper response strategies to customers’ negative comments. Even though venting negative feelings positively fulfilled customers’ psychological needs, negative comments might negatively influence prospective customers. Hotels need to adopt proper response strategies to develop a positive relationship with customers.

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How to Recover Customer Trust After Unsatisfactory Service

6279924331_f857af05f4_z[We’re pleased to welcome Kenny Basso of IMED Business School. Kenny recently published an article in Journal of Service Research, entitled “Trust Recovery Following a Double Deviation,” with co-author Cristiane Pizzutti. ]

The number of complaints on sites such as ripoffreport.com and consumersaffairs.com and complaint boards around the world illustrate that service failures are frequent and even inherent to service encounters. To avoid this public exposition, company can perform a service recovery. However, some times, the results of the service recovery are also negative to the client, or else, company is unable to appropriately restore service after a failure. In this situation, there is a double deviation of the client initial expectations about the service. The double deviation situation imposes a severe violation of the trust that the client has on the company. This paper focus on elucidates how a company can recover JSR coverclient trust after a double deviation.

Our results demonstrate that, contrary to what some may think, money (i.e., financial compensation) does not buy trust after double deviation; instead, companies can restore the client’s trust (at least in part) and maintain the relationship with him/her by making an apology or a promise of non-recurrence of the failure. However, it is worth noting that whereas making an apology does not require many resources, making a promise requires that the internal problems that generated the initial failure be resolved; otherwise, the promise will be a deception. Furthermore, it is important for firms to match the type of double deviation to the recovery strategy. Hence, promises have more efficacy in restoring trust when the trust violation is based on a company’s competence, as, for example, slow service in an understaffed store or by unprepared employees in on-the-job training programs, a room that is not clean, a meal that is cold, or baggage that arrives damaged. On the other hand, apology has more efficacy when the client perceives the failure as resulting from a lack of integrity or improper company principles and values, such as treating the customer badly because he bought a ticket from a daily deal web site, having rules that benefit the company written in fine print to make it more difficult for consumers to read them or giving a table reserved by one client to another who arrives earlier at the restaurant to ensure its occupancy.

The abstract for the paper:

Although double deviation (i.e., unsatisfactory service recovery) is an acknowledged phenomenon in the field of marketing, little attention has been devoted to determining what actions firms can take to restore consumer trust in the wake of such an event. Across four experimental studies of different populations and service sectors, we show that double deviation intensifies the trust violation generated by the initial service failure and that recovery from double deviations requires fundamentally different strategies than recovery from single deviations. Our results suggest that financial compensation is not an especially effective strategy for double deviations compared to the effectiveness of apologies and promises that the problem will not occur in the future. However, it is important for firms to match the type of double deviation to the recovery strategy, with apologies being more effective for integrity violations and promises being more effective for competence violations.

You can read “Trust Recovery Following a Double Deviation” from Journal of Service Research free for the next two weeks by clicking here. Want to know all about the latest research from Journal of Service ResearchClick here to sign up for e-alerts!

*Customer service image attributed to Didriks (CC)

Kenny Basso Professor of Marketing at the IMED Business School, Faculdade Meridional – IMED, Brazil. His research interests include services marketing, trust and consumer behavior. He has papers published in the Journal of Services Marketing, Journal of Retailing and Consumer Services, International Journal of Bank Marketing and Journal of Product & Brand Management.

Cristiane Pizzutti Professor of Marketing at the Universidade Federal do Rio Grande do Sul – UFRGS, Brazil. Her research interests include consumer behavior and services marketing. She has papers published in the Journal of Product & Brand Management, Journal of Services Marketing, Journal of Retailing and Consumer Services, International Journal of Retail & Distribution Management, and International Journal of Electronic Commerce.

How Fortune 500 Companies Maximize Web Presence

4652243732_6d929df688_zThe online presence of corporations has become increasingly important in the digital age, not only in terms of where corporations are listed on the Internet, but also how they are portrayed online. In the recent Business & Society paper, entitled “The Analysis of Self-Presentation of Fortune 500 Corporations in Corporate Web Sites,” authors Jongmin Park, Hyunmin Lee, and Hyehyun Hong describe what patterns emerge from an analysis of top corporation websites. The abstract for the paper:

In the digital age, many corporations communicate with their publics via online channels. Among many channels, a corporation’s official Web site is often used for BAS Coverinforming publics of its performance and other corporate-related information and for shaping a positive corporate image. This study quantitatively analyzed corporate Web sites, particularly the “About us” Web pages of Fortune 500 corporations based on symbolic convergence theory (SCT), which describes the formation of symbolic reality and the shared meaning of that symbolic reality among the public. A content analysis revealed that economic corporate management was the dominant rhetorical vision, and the fantasy, in the context of SCT, of being a superior company was emphasized by the 500 examined corporations. Such symbolic reality was constructed using corresponding structural tools of Web content, such as dramatis personae, plot line, and scene. In addition, the rhetorical vision and fantasy themes created by the Web sites turned out to be contingent on business classifications (retailer/distributor, manufacturers, and financial/informational/recreational services). Companies that pursued other types of fantasy themes (such as admirable, futuristic, and competent/stable) and rhetorical visions (such as socially responsible corporate management) were also identified. Some suggestions for corporate communicators are provided based on the results of this analysis.

You can read “The Analysis of Self-Presentation of Fortune 500 Corporations in Corporate Web Sites” from Business & Society free for the next two weeks by clicking here. Want to know all about the latest research from Business & SocietyClick here to sign up for e-alerts!

*Laptop image attributed to cea+ (CC)